ΓΙΑ ΕΝΗΜΕΡΩΣΗ. ---------- Forwarded message ---------- From: Iraklis Varlamis <varlamis [ at ] gmail [ dot ] com> Date: 2017-08-08 11:14 GMT+03:00 Subject: Fwd: Updated OSS 2018 proposal To: Despoina Mitropoulou <des [ dot ] mitropoulou [ at ] eellak [ dot ] gr>, admin <admin [ at ] eellak [ dot ] gr > Δέσποινα καλημέρα, Σου προωθώ την απάντηση του Wassermann. Θα κάνω μικρές αλλαγές στο budget ώστε να είναι λίγο πάνω από 40 οι break even participants. Καταλαβαίνω ότι μπορούμε να κάνουμε μικροαλλαγές στο budget στην πορεία, οπότε προχωρώ στην υποβολή της φόρμας και σας στέλνω τα updated στοιχεία. Θα μπορούσατε να βάλετε μια landing page στο http://oss2018.org/ μιας και δηλώνω το url και στη φόρμα. Ζητώ συγγνώμη αν σε πετυχαίνω σε διακοπές. Αν μπορεί να το δει κάποιος άλλος πείτε μου. Αν εξυπηρετεί μπορώ να φτιάξω μια landing page στο https://www.dit.hua.gr/~varlamis/oss2018 και να δείχνετε αρχικά εκεί. Ηρακλής ---------- Forwarded message ---------- From: Tony Wasserman <tony [ dot ] wasserman [ at ] west [ dot ] cmu [ dot ] edu> Date: Mon, Aug 7, 2017 at 7:37 AM Subject: Re: Updated OSS 2018 proposal To: Iraklis Varlamis <varlamis [ at ] hua [ dot ] gr> The preliminary budget seems OK, though I would like to see us spend a bit of money on publicity. Also, I didn't see any money allocated for a conference event/dinner or for travel expenses for keynote speakers. So we might need some adjustments to the budget. I don't think that we can break even with 18 people, and think that we should work hard to get the number of paying attendees above 40. Maybe we need one more pass on the budget. I don't think that you need 4 people to co-chair the program committee. For a small single-track conference like this, two should be enough. I have worked with Dirk Riehle before -- he and I were Program Co-chairs in 2015 -- I don't think that he was very pleased with the overall quality of the submissions. He is also heavily involved with the OpenSym conference, so his time for working on OSS is limited. I tried to go to the OSS2018.org website, but there's nothing there yet. Maybe you can just put a "Hold the Date' notice there, and then complete the site design soon. I hope that you are enjoying your vacation, but I also hope that we can get the forms completed and submitted to IFIP very soon. We need to get the Call for Papers posted soon, and get a publicity team in place to let people know about the conference. Thanks for all of your help. Tony Wasserman http://www.linkedin.com/in/tonywasserman http://about.me/tony.wasserman/bio On Tue, Aug 1, 2017 at 12:03 AM, Iraklis Varlamis <varlamis [ at ] hua [ dot ] gr> wrote: > In addition, I attach a more conservative budget plan, with a smaller > break-even number of participants. > I also removed the possible keynote speakers' names in order to verify > them first. > Kind regards > Iraklis > > -- > Iraklis Varlamis > Asst. Professor > Department of Informatics and Telematics > Harokopio University of Athens > Tel: +302109549405 <+30%2021%200954%209405> > Fax: +302109549401 <+30%2021%200954%209401> > Web: http://www.dit.hua.gr/~varlamis/ > > > On Tue, Aug 1, 2017 at 9:27 AM, Iraklis Varlamis <varlamis [ at ] hua [ dot ] gr> wrote: > >> Dear Tony, >> I would like to thank you for your feedback. After many discussions, we >> arrived at the attached draft budget analysis, which contains all the >> fields required by the IFIP form. >> Following the structure of the two previous OSS conferences, we decided >> to go for a smaller Working Conference, which apart from the main session >> will have a PhD session and a Poster and Demos session. >> We also attach our suggestions for the OSS committees and the various >> fields of the IFIP form. >> We also have some keynote speakers' suggestions, but we plan to contact >> them early September, to verify their availability. >> Since you are the expert on the field, any comments or suggestions will >> be really appreciated. >> If you agree, I plan to submit the form by Thursday. >> During August I will be on holidays, but I will check my email >> frequently. >> At the end of August, I will be back and I will start inviting the >> program committee members. >> >> Kind regards >> Iraklis >> >> -- >> Iraklis Varlamis >> Asst. Professor >> Department of Informatics and Telematics >> Harokopio University of Athens >> Tel: +302109549405 <+30%2021%200954%209405> >> Fax: +302109549401 <+30%2021%200954%209401> >> Web: http://www.dit.hua.gr/~varlamis/ >> >> >> On Sat, Jul 22, 2017 at 12:06 AM, Tony Wasserman < >> tony [ dot ] wasserman [ at ] west [ dot ] cmu [ dot ] edu> wrote: >> >>> Sorry for the delay in replying.... Let me answer as many of your >>> questions as I can... >>> >>> First, thanks for getting started on the website. >>> >>> 1) Open - all IFIP events arer supposed to be open >>> 2) Yes, IFIP WG 2.13 >>> 3) No need to include the advisory board on the proposal - you can >>> decide later who you would like to have. For the volume editors, we have >>> recently used the General Chair(s) and the Program Chairs(s) as the >>> "official" editors, but you can make your own decision there. >>> 4) I will be attending an IFIP-related meeting on Monday but I think >>> that the answer is that must use Springer. If we are able to find $7K from >>> sponsor donations, then we can again publish with an open access model. >>> Otherwise, it's the traditional approach. You will want to have at least >>> one person for Publications on your committee. The book will be in the same >>> series as the previous volumes. >>> >>> You can contact *anyone* about becoming a sponsor. You might have a >>> local government or computing society that wants to help. You could also >>> try companies with a sizeable investment in open source. Google has >>> provided support in the past, but not in 2017. ACM and IEEE CS may offer >>> organizational co-sponsorship but they charge for their services and won't >>> provide any funding. We have not approached them about co-sponsorship in >>> the past but you could consider it if you think that it will bring in more >>> people. One possibility there is to seek co-sponsorship with SIGOPEN. >>> >>> I am still waiting for the 2017 expense report. If you create a draft >>> version and send it to me, I can review it to see if it is believable. The >>> big problem is to estimate the attendance, which makes a big difference for >>> profit vs. loss. >>> >>> I hope that this information is helpful to you. >>> >>> Tony >>> >>> >>> http://www.linkedin.com/in/tonywasserman >>> >>> http://about.me/tony.wasserman/bio >>> >>> On Fri, Jul 21, 2017 at 4:21 AM, Iraklis Varlamis <varlamis [ at ] hua [ dot ] gr> >>> wrote: >>> >>>> Dear Tony, >>>> With this email I would like to inform you about our progress on the >>>> OSS proposal. >>>> - The dates will be June 8th to June 10th, 2018. >>>> - We will most probably head for a Conference, hoping to get more than >>>> 100 participants. >>>> - We have already registered the domain name oss2018.org and we will >>>> put a landing page in the next few days. >>>> - We will start contacting local sponsors in the next few days. Do you >>>> usually contact international sponsors and supporters (e.g. ACM, IEEE, >>>> etc), or shall we do this? >>>> - We are working on the call for papers, probably we will have a call >>>> for posters and demos too. >>>> - We have attempted to complete the online Event Approval Form and we >>>> still have some points that you probably can clarify: >>>> 1) The attendance to OSS conferences is Open or Restricted? >>>> 2) The IFIP responsible group is WP2.13? >>>> 3) Is there a field for writing the members of the Advisory Board in >>>> the form? Is it the Main Editor and Co-Editors field? >>>> 4) Concerning the proceedings, Springer was the publisher for the last >>>> OSS conferences. Will it be the same for OSS 2018? Will it be in the >>>> same series (IFIP Advances in Information and Communication Technology)? >>>> >>>> Finally, it would be of great help, if you can share with us any financial >>>> report from previous OSS conferences. It would help us complete the >>>> financial section of the application form. >>>> >>>> Kind regards >>>> Iraklis >>>> >>>> -- >>>> Iraklis Varlamis >>>> Asst. Professor >>>> Department of Informatics and Telematics >>>> Harokopio University of Athens >>>> Tel: +302109549405 <+30%2021%200954%209405> >>>> Fax: +302109549401 <+30%2021%200954%209401> >>>> Web: http://www.dit.hua.gr/~varlamis/ >>>> >>>> >>>> On Mon, Jul 17, 2017 at 7:07 PM, Tony Wasserman < >>>> tony [ dot ] wasserman [ at ] west [ dot ] cmu [ dot ] edu> wrote: >>>> >>>>> Thanks for your proposal. We'd like to move ahead with your OSS 2018 >>>>> proposal. IFIP (and our WG) needs some information from you to give formal >>>>> approval. >>>>> >>>>> First, you should complete the online Event Approval Form at >>>>> http://ifip.org/events/ >>>>> That will require a budget, and more detail. I am expecting to >>>>> receive the final financial report from OSS2017, and will provide it to you >>>>> when I receive it. For now, though, you can estimate the income from the >>>>> registration fees for OSS2017. For expenses, please remember that IFIP >>>>> charges a small fee for each registration. >>>>> >>>>> I have also attached a long document about approval of various types >>>>> of IFIP events. We have previously organized as a Conference, but you >>>>> might consider a Working Conference if that is easier. >>>>> >>>>> Since time is short, I suggest that you start to work in parallel on >>>>> forming a program committee and drafting a Call for Participation. You can >>>>> use the material from the oss2017.org site as a starting point. I >>>>> will ask for PC volunteers from the membership of WG 2.13, but you may make >>>>> the final decisions. We normally get 40-50 submissions, so a PC of 40 >>>>> people will keep the reviewing load to 3-4 papers each. We also use >>>>> EasyChair for the conference management process, and would encourage you to >>>>> do the same. >>>>> >>>>> You should also reserve the domain name oss2018.org, and you can have >>>>> it redirect to a site of your choice. We hope that you will be able to >>>>> maintain the site for a long time, since people are often interested in >>>>> following up on previous conferences. >>>>> >>>>> You can invite 1-3 keynote speakers (2 is common) depending on your >>>>> preferred organization. If you invite someone from industry, their company >>>>> may cover the expenses, but your budget should include expenses for >>>>> keynotes and other invited participants. >>>>> >>>>> It's common to have an Advisory Board of people with OSS conference >>>>> experience. Gregorio, Imed, and I would all be candidates for that Board. >>>>> You should appoint someone to be responsible for trying to find sponsors -- >>>>> if we get enough sponsors, we can again publish with an open access model, >>>>> and can also reduce the overall fees for participants. >>>>> >>>>> We'll have to address the publication issue soon, but that can wait >>>>> until after next week's TC 2 meeting when we will talk about that topic. >>>>> >>>>> I'm looking forward to working with you to have a great conference. >>>>> >>>>> Tony Wasserman >>>>> Chair, WG 2.13 >>>>> >>>>> http://www.linkedin.com/in/tonywasserman >>>>> >>>>> http://about.me/tony.wasserman/bio >>>>> >>>>> On Thu, Jul 13, 2017 at 4:31 AM, Iraklis Varlamis <varlamis [ at ] hua [ dot ] gr> >>>>> wrote: >>>>> >>>>>> Dear Tony, >>>>>> Please find attached the first version of our proposal, with as much >>>>>> information as possible. >>>>>> Let us know if anything else is needed at the moment. >>>>>> I also attached a 1-page cv of mine. >>>>>> Kind regards >>>>>> Iraklis >>>>>> >>>>>> -- >>>>>> Iraklis Varlamis >>>>>> Asst. Professor >>>>>> Department of Informatics and Telematics >>>>>> Harokopio University of Athens >>>>>> Tel: +302109549405 <+30%2021%200954%209405> >>>>>> Fax: +302109549401 <+30%2021%200954%209401> >>>>>> Web: http://www.dit.hua.gr/~varlamis/ >>>>>> >>>>>> >>>>>> On Tue, Jul 11, 2017 at 10:00 AM, Tony Wasserman < >>>>>> tony [ dot ] wasserman [ at ] west [ dot ] cmu [ dot ] edu> wrote: >>>>>> >>>>>>> Hi, Iraklis, >>>>>>> >>>>>>> One more thing -- since you haven't been active in WG 2.13 and our >>>>>>> OSS community, I suggest that we plan to have two program co-chairs: you >>>>>>> and someone else who has been activity involved. That will make it easier >>>>>>> for us to build the program committee and do all of the things that IFIP >>>>>>> requires for their sponsored conferences. I hope that will be OK with you. >>>>>>> >>>>>>> With a conference in June, we should have the Call for >>>>>>> Participation/Call for Papers ready as soon as possible and start publicity >>>>>>> in early August, even though some people will be on vacation/holiday until >>>>>>> later that month. >>>>>>> You can see the 2017 Call for Papers at oss2017.org. >>>>>>> >>>>>>> Thanks. >>>>>>> Tony >>>>>>> >>>>>>> http://www.linkedin.com/in/tonywasserman >>>>>>> >>>>>>> http://about.me/tony.wasserman/bio >>>>>>> >>>>>>> On Mon, Jul 10, 2017 at 11:08 PM, Iraklis Varlamis <varlamis [ at ] hua [ dot ] gr> >>>>>>> wrote: >>>>>>> >>>>>>>> Hi Prof. Wasserman, >>>>>>>> The University is close to the metro line, so it would be very easy >>>>>>>> to reach it from the Airport, the city centre and Piraeus. I will collect >>>>>>>> as much information as possible in the proposal and send it to you in the >>>>>>>> next few days. >>>>>>>> Kind regards, >>>>>>>> Iraklis >>>>>>>> >>>>>>>> -- >>>>>>>> Iraklis Varlamis >>>>>>>> Asst. Professor >>>>>>>> Department of Informatics and Telematics >>>>>>>> Harokopio University of Athens >>>>>>>> Tel: +302109549405 <+30%2021%200954%209405> >>>>>>>> Fax: +302109549401 <+30%2021%200954%209401> >>>>>>>> Web: http://www.dit.hua.gr/~varlamis/ >>>>>>>> >>>>>>>> >>>>>>>> On Mon, Jul 10, 2017 at 5:55 PM, Tony Wasserman < >>>>>>>> tony [ dot ] wasserman [ at ] west [ dot ] cmu [ dot ] edu> wrote: >>>>>>>> >>>>>>>>> Hi, Prof.Iraklis, >>>>>>>>> >>>>>>>>> Thanks for your response. Can you collect your entire proposal >>>>>>>>> into a single page so that I can circulate it to our committee for review. >>>>>>>>> Please include specific dates and the address of the University. Is there a >>>>>>>>> specific social event, such as a dinner or evening excursion? It appears >>>>>>>>> that it is easy to get to the University from the International Airport and >>>>>>>>> also from the Monastariki area -- it is also close to Piraeus. Is that >>>>>>>>> correct? >>>>>>>>> >>>>>>>>> I expect that we will have about 60 people, so that should help >>>>>>>>> you to decide if you have enough meeting space at the University. >>>>>>>>> >>>>>>>>> Also, please include your CV. >>>>>>>>> >>>>>>>>> I'll look forward to your reply. >>>>>>>>> >>>>>>>>> Tony Wasserman >>>>>>>>> >>>>>>>>> http://www.linkedin.com/in/tonywasserman >>>>>>>>> >>>>>>>>> http://about.me/tony.wasserman/bio >>>>>>>>> >>>>>>>>> On Mon, Jul 10, 2017 at 5:15 AM, Iraklis Varlamis <varlamis [ at ] hua [ dot ] gr >>>>>>>>> > wrote: >>>>>>>>> >>>>>>>>>> Dear Prof. Wasserman, >>>>>>>>>> Thank you for your kind e-mail, >>>>>>>>>> From our side, we are ok with the dates you suggested (right >>>>>>>>>> after ICSE). >>>>>>>>>> The conference can be hosted at Harokopio University >>>>>>>>>> <https://www.hua.gr/index.php/en/> in Athens. However, if >>>>>>>>>> depending on the number of participants, we can search for a larger >>>>>>>>>> convention center. >>>>>>>>>> I cc to my email, Prof. Anagnostopoulos, who is the Dean of our >>>>>>>>>> school and can serve as a Chair from our side. I can also serve as a >>>>>>>>>> Program Chair and we can assist with proceedings. The university can also >>>>>>>>>> assist in the financial management of the conference. >>>>>>>>>> Kind regards >>>>>>>>>> Iraklis Varlamis >>>>>>>>>> >>>>>>>>>> >>>>>>>>>> -- >>>>>>>>>> Iraklis Varlamis >>>>>>>>>> Asst. Professor >>>>>>>>>> Department of Informatics and Telematics >>>>>>>>>> Harokopio University of Athens >>>>>>>>>> Tel: +302109549405 <+30%2021%200954%209405> >>>>>>>>>> Fax: +302109549401 <+30%2021%200954%209401> >>>>>>>>>> Web: http://www.dit.hua.gr/~varlamis/ >>>>>>>>>> >>>>>>>>>> >>>>>>>>>> On Wed, Jul 5, 2017 at 9:01 PM, Tony Wasserman < >>>>>>>>>> tony [ dot ] wasserman [ at ] west [ dot ] cmu [ dot ] edu> wrote: >>>>>>>>>> >>>>>>>>>>> Hello, Profs. Varlamis and Mitropoulou: >>>>>>>>>>> >>>>>>>>>>> Thanks for your offer to host the 2018 International Conference >>>>>>>>>>> on Open Source Systems in Greece. We will need a few more details, and will >>>>>>>>>>> have to get approval from our membership, as well as from IFIP. Thanks to >>>>>>>>>>> Prof. Spinellis for his introduction and his efforts on behalf of the >>>>>>>>>>> conference. >>>>>>>>>>> >>>>>>>>>>> As a first step, we need to find meeting dates and a specific >>>>>>>>>>> location. We want to avoid direct conflict with the International >>>>>>>>>>> Conference on Software Engineering, which is from May 27 to June 3, 2018, >>>>>>>>>>> in Gothenburg. http://www.icse2018.org/ >>>>>>>>>>> I think that we could plan for the week before or the week after >>>>>>>>>>> for those who will be coming from a long distance, or could separate the >>>>>>>>>>> two by an extra week for people in Europe who may wish to attend both >>>>>>>>>>> events. >>>>>>>>>>> >>>>>>>>>>> We might do best to schedule OSS after ICSE so that we have a >>>>>>>>>>> couple of extra weeks for the paper submission due date, but I will leave >>>>>>>>>>> that proposal up to you. >>>>>>>>>>> >>>>>>>>>>> Would you plan to hold the conference in Athens, or elsewhere in >>>>>>>>>>> Greece? >>>>>>>>>>> >>>>>>>>>>> Would you serve as General Chair or Co-Chairs? We can try to >>>>>>>>>>> find a Program Chair separately. >>>>>>>>>>> >>>>>>>>>>> It would be very helpful if you could send a proposal summary as >>>>>>>>>>> soon as possible. That should show the proposed date(s) - 3 days - the >>>>>>>>>>> conference venue, and the names of people in the organizing group >>>>>>>>>>> responsible for finance and general organization. Eventually we will add >>>>>>>>>>> people for publicity, publications, and more. Please copy the other WG 2.13 >>>>>>>>>>> officers: Imed Hammouda and Gregorio Robles, both copied on this email. >>>>>>>>>>> >>>>>>>>>>> Thanks again. I'll look forward to seeing the details. >>>>>>>>>>> >>>>>>>>>>> Tony Wasserman >>>>>>>>>>> Professor of Software Management Practice >>>>>>>>>>> Carnegie Mellon University - Silicon Valley >>>>>>>>>>> >>>>>>>>>>> Chair, IFIP WG 2.13 >>>>>>>>>>> >>>>>>>>>>> >>>>>>>>>>> >>>>>>>>>>> http://www.linkedin.com/in/tonywasserman >>>>>>>>>>> >>>>>>>>>>> http://about.me/tony.wasserman/bio >>>>>>>>>>> >>>>>>>>>>> On Wed, Jul 5, 2017 at 9:08 AM, Diomidis Spinellis <dds [ at ] aueb [ dot ] gr> >>>>>>>>>>> wrote: >>>>>>>>>>> >>>>>>>>>>>> Hi Tony, >>>>>>>>>>>> >>>>>>>>>>>> We had a positive reply regarding the conference organization >>>>>>>>>>>> from the Harokopio University [1], which has a very active OSS community. >>>>>>>>>>>> Iraklis Varlamis, Assistant Professor at Harokopio University of Athens, >>>>>>>>>>>> department of Informatics and Telematics, and Despoina Mitropoulou, >>>>>>>>>>>> director of the Open Technologies Alliance [2], can act as the organization >>>>>>>>>>>> chairs (both are copied here), with the corresponding organizations acting >>>>>>>>>>>> as sponsors. You can agree on the specific May/June dates with Iraklis, >>>>>>>>>>>> whose organization will be hosting the event. Please don't hesitate to >>>>>>>>>>>> contact me if you need more details. >>>>>>>>>>>> >>>>>>>>>>>> [1] https://www.hua.gr/index.php/en/ >>>>>>>>>>>> [2] https://gfoss.eu/ >>>>>>>>>>>> >>>>>>>>>>>> Kind regards, >>>>>>>>>>>> >>>>>>>>>>>> Diomidis >>>>>>>>>>>> >>>>>>>>>>>> >>>>>>>>>>> >>>>>>>>>> >>>>>>>>> >>>>>>>> >>>>>>> >>>>>> >>>>> >>>> >>> >> > <http://www.avg.com/email-signature?utm_medium=email&utm_source=link&utm_campaign=sig-email&utm_content=webmail> Virus-free. www.avg.com <http://www.avg.com/email-signature?utm_medium=email&utm_source=link&utm_campaign=sig-email&utm_content=webmail> <#m_3123539948585118070_m_1163029377517043815_m_5292294743374505771_DAB4FAD8-2DD7-40BB-A1B8-4E2AA1F9FDF2> -- --------------------------- http://www.eellak.gr/, http://mycontent.ellak.gr/, http://www.creativecommons.gr, https://opengov.ellak.gr/, https://opendata.ellak.gr/, https://opendesign.ellak.gr/, http://mathe.ellak.gr/
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